1
of 5— Create your Otter.ai account
What you'll accomplish
By the end of this guide, you'll have Otter.ai set up to automatically transcribe and summarize court administrative staff meetings — so you can draft accurate meeting minutes in under 10 minutes instead of 30–45 minutes of note reconstruction. The AI handles the transcript; you verify and finalize.
Important: This guide is for administrative staff meetings, not official court proceedings. Official court proceedings are recorded by the court's official recording system; this tool is for internal administrative use only.
What you'll need
- Free Otter.ai account at otter.ai (300 minutes/month free)
- Smartphone with Otter.ai app installed, OR a laptop with Otter.ai Chrome extension
- Consent from all meeting participants before recording
- Time needed: 30 minutes setup; under 5 minutes per meeting after that
- Cost: Free / {{tool:Otter.ai.price}} for more capacity
How-To Guide: Use Otter.ai to Capture Administrative Meeting Notes
Step 1: Create your Otter.ai account
- Go to otter.ai on your personal device and click Sign Up
- Use your personal email (check your court's IT policy before using your work email with third-party services)
- Download the Otter app on your smartphone from the App Store or Google Play
What you should see: The Otter dashboard with a "New Conversation" button and your transcript history.
Tools:Otter.ai